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Gathering Invoices (EXP)
<div id="Text"> ==Gathering Invoices (EXP)== This window contains all of the invoices that are "gathering" and could potentially be ready to be reviewed and approved. Upon approval, the invoices will automatically be printed (and possibly more) depending on your current configuration. ===Main Menu=== * '''File''' ** '''Print'''{br}Prints the currently visible list. ** '''Print Preview'''{br}Print previews the currently visible list. ** '''Close'''{br}Closes the window. * '''View''' ** '''Invalid CoOp Scripts''' ===Main Body=== The list contains one or more [invoice] items that are either currently gathering or ready to be reviewed/approved. When the window first opens, the [invoice] list is evaluated with regards to all [invoices] that are "In Progress" and the ''number'' of ''number'' is equal to each other. If they are, the ''Approve'' column checkbox is checked for these completed [invoice] items. When one or more [invoice] items are checked to be approved, a ''Finalize'' button becomes available. Clicking on the ''Finalize'' button will process the selected [invoice] items and approve them. Upon approval... * The invoice will be removed from the ''Gathering Invoices'' window. * If an [invoice] is configured to be printed, these invoices will be prepared to be printed. A prompt asking if you'd like to print these now is presented. ''Note that the invoices will be printed in the __order displayed__ in the ''Gathering Invoices'' window.'' If you choose not to print at this time, you can use the ''Batch Print Invoices'' menu in [AR] to do so later. ====Best Practices==== It is absolutely important that you do the following before using ''Gathering Invoices'': * Verify that your [MakeGood] entries are current (meaning done). * Verify that all of your [Logs] are reconciled. Using ''Gathering Invoices'' without verifying the above is completed can produce undesirable results. ===FAQ=== ''Is it possible to sort by more than one column?'' See [MyViews#Sort_Data_6]. ''How do I reverse [invoices] I finalized by mistake?'' If in the event that you do approve [invoices] by mistake, you must leverage the various [reports] available to determine which ones need to be reversed. Using these [invoice] numbers, go into [AR] and use the CTRL+F key combination to search for each [invoice] one-by-one. Right click on each of the [invoice] items that you wish to reverse and choose the ''Reverse'' context menu item. If you finalized any [logs] between this process, it may be necessary to reverse those [logs] to get rid of the "duplicated" (partial) [invoices]. By reversing the [log], the spots are removed from the [invoice]; once an [invoice] has nothing on it, it is also removed. When you re-reconcile the [log], the now gathering [invoice] will be where the spot(s) are added. If you only have a handful of these [invoices] and would prefer to not reverse the [logs] and the [contract] is new; you might be able to modify the [contract] to change the billing cycle to another type temporarily, press OK. Open the [contract] again and change the billing cycle back to the original value and press OK. This will cause the system to erase and rebuild all of the [invoices] for the [contract]; thus combining the two (or more) [invoices]. Once you reverse these [invoices] (and possibly [logs]), you can then make sure that everything is corrected and retry the ''Gathering Invoice'' process; pretty much as if you'd not made the mistake(s) in the first place. There is no mechanism to mass reverse [invoices]; as you might imagine, that could be a very dangerous tool. </div> <DIV class=transcludedpage> <div id="Side">{toc} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} {br} </div> </div> <SCRIPT type=text/javascript> var navItem = document.getElementById('ManualTab'); navItem.className = 'active'; </SCRIPT>
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