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Copy (List)

Modified: 2017/10/17 09:21 by EricCrocker - Uncategorized
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Copy (List)

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WORK IN PROGRESS - Please understand that we are actively rewriting much of our documentation and this page is currently "under construction"; if there's anything that you'd like to see added to and/or expanded upon, please let us know by sending us a smile.

This window shows all copy within the system. It can be launched directly from the Dashboard by clicking the Copy icon.

Copy icon on dashboard

Copy icon on dashboard



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Layout

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Main Menu

  • File
    • New - Creates a new piece of Copy. (The highlighted piece of copy will be used to automatically set the currently selected customer on the Copy window.)
    • Open - Opens the highlighted piece of Copy.
    • Print - Prints the existing visible list.
    • Print Preview - Print previews the existing visible list.
    • Close - Closes the window.
  • View
    • Archived - This is a "toggle". By default, the toggle is off; clicking it will activate the option, placing a check next to the menu item. When activated, all Copy that has been archived will be displayed. Clicking it again will toggle it back off. See Archiver.
    • Reset - Reset the layout to base settings.
    • Refresh - Refreshes the page. (F5)

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Columns

Standard

  • Customer - ("Grouped By") The Customer this Copy is assigned.
  • Cart - The cart # assigned to this piece of Copy.
  • Name - The name of the Copy.
  • Length - The length of the Copy.
  • Ad-ID - The Ad-ID of the Copy; also known as ISCI or tape code.
  • Start Date - The start date of the Copy.
  • End Date - The end date of the Copy.
  • Station - The Station this Copy is assigned. Can either be All Station(s) or set to a single station.
  • Status - The current status of the Copy.

Additional

  • Category - If the AutomationSystem requires a category, this will be visible and displays the assigned category.
  • Fill? - Whether or not this Copy usable by the MustFill feature?
  • Note - Presents the notes field of the Copy.

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Context Menu

  • Open... - Opens the highlighted piece of Copy.
  • New... - Creates a new piece of Copy. (The highlighted piece of copy will be used to automatically set the selected customer on the Copy window.)
  • Duplicate... - Using the highlighted piece of copy as a template, creates a new piece of Copy.
  • Archive... or Un-Archive... - Flags the highlighted piece of Copy as "archived".
  • Print... - Prints the highlighted piece of Copy.
  • Print Preview... - Print previews the highlighted piece of Copy.

New Button

Clicking on the New button a new piece of Copy. (The highlighted piece of copy will be used to automatically set the selected customer on the Copy window.)

Hot Keys

  • F1 - Launches the help system (requires correctly configured web browser).
  • F4 or Ins - Creates a new piece of Copy. (The highlighted piece of copy will be used to automatically set the selected customer on the Copy window.)
  • F5 - Refreshes the view from the database.
  • F6 or Esc - Closes the window.
  • Enter - Opens the highlighted piece of Copy.
  • Home - Moves the highlight line to the top of the list.
  • End - Moves the highlight line to the bottom of the list.
  • CTRL+A ★ - Highlight (multi-select) all item(s) in the list.
  • CTRL+T - Archive the selected copy.

★ Feature not available in Essentials.

Multi-select ★

You can utilize the shift (keyboard) + click (mouse) combination to select more than one item at a time. When you right click, the actions available for all of the currently selected items will be visible in the context menu. Selecting one of the available tools from this context menu while multiple items are currently selected will apply the selected action to all of those selected items.

★ Feature not available in Essentials.

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Copy (Window)

Every commercial you wish to schedule will need to be entered using the copy window.

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Layout

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Main Menu

  • File
    • Save - Enabled whenever any changes have been made and commits the information to the database when executed.
    • Print - Prints the highlighted piece of Copy.
    • Print Preview - Print previews the highlighted piece of Copy.
    • Close - Closes the window.

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Notification Bar



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This area of the window will display an "in-use" status if the cart # entered is in use.

There is no notification if the cart number is good or you use "Live".



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Main Body

  • Customer - If you add copy from the CopyList window, you will have a drop down menu that allows you to choose any Customer entered into the system. If entered from the Contract, the Customer will automatically be chosen for you and cannot be modified. See Customers.
  • Cart # - The file number used by the audio cut in your AutomationSystem. This can be edited even if you have chosen to use automatic cart number assignment.
  • Name
    A name given to the spot so when you look at the spot list you can identify the copy.
  • Ad-ID - The ad ID number or ISCI Code given by an Agency to the commercial.
  • Length - Length of the commercial. This length is only internal for RadioTraffic. If the actual length of the audio in your AutomationSystem is different, your automation will play the full length of the audio without cutting it off if the RadioTraffic entry is a shorter length.
  • Start Date & End Date
    Run dates for the copy.
  • Station - Choose to make the copy valid for All Station(s) or individual Station entries. See Stations.
  • Category (Optional) - The on-air Category in use by your AutomationSystem (varies from vendor to vendor). Check your AutomationSystem manual to see if this is necessary. See Categories.
  • Status - Whether the copy is eligible to currently run, saved but not currently running or trashed.
  • Voice (Optional) - Air talent who produced the commercial. See Voices.
  • Usable by MUSTFILL. (Optional) - See MustFill.
  • Script - The text of the commercial copy. This will be printed as part of CoOp Invoices.
  • Notes - Any internal notes.

The copy Name field will appear on printed invoices and can include any identifying information required by your customers.

The Ad-ID field is required by agencies and EDI Electronic Document Interchange Providers.

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Additional Information

See Common UI Behaviors.
See MyViews.

Table of Contents [Hide/Show]


Copy (List)
   Layout
      Main Menu
      Columns
      Context Menu
         New Button
         Hot Keys
         Multi-select ★
Copy (Window)
   Layout
      Main Menu
      Notification Bar
      Main Body
Additional Information